Frequently Asked Questions

Is NYC School of Data 2020 still happening?

YES! At this time, there is minimal impact and NYC School of Data will proceed as planned. We will be updating this page. Please check back periodically if you have concerns.

Coronavirus (COVID-19) & Influenza

Safety is a top priority for BetaNYC. We are increasing our efforts to prevent the spread of disease per NYC Health recommendations, and ask that all attendees follow these recommendations and guidelines. We will continue to monitor the situation closely and will provide updates.

In the meantime, here are the precautions we all should take.

  1. WASH YOUR HANDS – Hand-washing is the most proven and recommended way to prevent the spread of the coronavirus, as well as any other communicable disease. Wash your hands with soap and warm water for at least 20 seconds after using the restroom, eating, or coughing or sneezing into your hands. Also, we will have extra hand sanitizer for all participants. If you don’t want to shake someone’s hand, say “I’d rather not shake hands right now.” Also, don’t be offended if someone doesn’t shake your hand.
  2. COVER YOUR COUGH (AND SNEEZE) – Since the coronavirus is spread through airborne droplets, preventing the spread of droplets is key. When coughing or sneezing, do so into a tissue or your elbow. Do not use your hands. Wash your hands as soon as you can afterwards.  Please read the CDC’s coughing and sneezing etiquette.
  3. IF YOU ARE SICK, STAY HOME – If you are concerned that you have coronavirus or any other communicable disease, then please stay home to avoid infecting others.

Feel free to read NYC Health’s detailed PDF of “What you need to know about COVID-19.

You should take care of yourself. Influenza and coronavirus are serious viruses that do not discriminate, nor should you. Please be courteous to all who choose to take care of themselves in the way they feel comfortable.

Thanks MidCamp 2020 for some language!

This is from our hosts, CUNY Law:

CUNY School of Law has instructed our community members to leave the building or remain home if they feel under the weather during cold and flu season in order to keep our community healthy and safe. 

We request people greet one another with a smile, elbow bump, or slight bow instead of a handshake during cold and flu season.

CUNY has issued a university-wide caution for anyone traveling through CDC Level 3 countries and requests that those individuals self-quarantine for 14 days during the latency period of the virus. 

We ask that any and all visitors, guests, panelists, and speakers who have traveled to or through CDC Level 3 countries plan to be included in events remotely through video or phone conferencing, live streams, or other connections. 


There is no formal dress code: we want you to be comfortable, feel professional, and be ready to learn and network. We do recommend comfortable shoes, and layers as needed.


BetaNYC supports all of its attendees and will provide the proper assistance to ensure everyone can communicate and learn.

For accessibility, there are elevators on every floor, as well as reserved seating in the auditorium on the 2nd floor. Please be conscientious of the room setup and help make space for people with mobility needs.

If you have questions about a particular need, please contact < > with as many details as possible.

Restrooms & Lactation Room:

Please note that restrooms on the third floor are all gender. There are some with urinals, some have single stalls, others are family restrooms and there is a lactation room.

If you need access to the lactation room, please proceed to the 2nd floor. The room number is 2-101 and is adjacent to the restroom and the locker room. 

Press, Photography, Recording, and Rooms:

General session, track keynotes, select breakout sessions and lightning talks may be recorded and made public following the event, unless otherwise stated. Press may attend all public sessions.

We offer attendants two different lanyards for photo consent. If you’re ok with your image being captured, select a black lanyard. If you want to have a conversation about consent, select a red lanyard. Lastly, please don’t take photos of children.

Rooms that will be recorded:

Please bear in mind that rooms 1-202, 1-203 and 2-301 (Auditorium), will be recorded and live-streamed. When you start your session, please introduce your session title, session description and session participants. Don’t forget to thank Internet Society – New York for recording the session! 

Equipment in rooms:

Not all rooms have projectors nor computers.

All rooms that DO have projectors are fixed to a computer. You cannot disconnect the projector from the computer and use your own device. We are recommending you make all presentations in Google Slides or use MS PowerPoint or PDFs and put them on a flash drive. If you MUST present from your machine, you can set up a google or zoom meeting between your computer and the computer connected to the projector.

All rooms with computers have the Windows 10 operating system, with Chrome, Firefox, Microsoft Office 2019, and Adobe PDF. A remote clicker is attached to each machine. 

Resources and projector dimensions vary by room. We will be supplying each room with white board markers, permanent markers, blue painters tape and various post-it notes. If you put things on the walls, please use the supplied blue painter’s tape.

You can find out which room you will be in by visiting < >.

If you are in rooms 1-202, 1-203 and 2-301 (Auditorium), please keep in mind that there are 2 projector screens each of size 16:9 and there will be livestream.   

If you are in rooms 1-204, 2-112, 2-116, 2-119 and 3-114, keep in mind there is 1 projector screen of size 4:3.

If you are in rooms 1-205, 3-301 and 3-302, please keep in mind that please keep in mind that there are 2 projector screens each of size 4:3. 

If you are in rooms 2-113, 2-115, 2-117 and 2-118, bear in mind that there is no AV, but you will have access to whiteboards

If you are in rooms 3-115 and 3-116 (Community Room), keep in mind that there is 1 projector screen of size 4:3.   

Reporting a Code of Conduct or harassment concern:

Please don’t hesitate to contact us if you have a Code of Conduct concern while enjoying NYC School of Data. When contacting BetaNYC about harassment, feel free to use this email template, and you may contact < > with any questions before or at Summit.

Our activities and events should foster meaningful collaboration between participants, community members, and government partners. We expect internal governance, participants, advocacy, activities, and events to be:

  1. Provide a safe, respectful, and welcoming environment where all are free to fully express their ideas and identities free from discrimination or harassment. All spaces, online or physical, shall be governed by BetaNYC’s anti-harassment policy.
  2. Default to open and work to be objective.
  3. Collaborate for the purpose of generating ideas that empower, innovate, and develop local capacity.
  4. Presume the value of others and cherish everyone’s ideas, skills, and contributions.
  5. Encourage participants to listen as much as they speak, ask respectful questions, and demystify context.
  6. Foster energy that builds “yes, and” ideas and permit the ability to stretch.
  7. Build ideas, tools, and platforms that are open and free for reuse. Activities should prioritize public use, not private gain.
  8. Work to prioritize access for and input from those who are traditionally excluded from the civic process, be inclusive of all Boroughs, and be considerate of our Hudson River neighbors.
  9. Actively involve stakeholders, community groups, and those with subject matter expertise in all decision-making processes.
  10. Ensure that relationships and conversations between, and among, stakeholders e.g. elected officials, their staff, and government representatives, community based organizations and their partners, and members of the BetaNYC community — remain respectful, participatory, and productive.

BetaNYC reserves the right to ask anyone in violation of these policies not to participate in BetaNYC’s events or network of activities.

BetaNYC’s Code of Conduct is an adaptation of Code for America’s Community Code of Conduct policy.

BetaNYC’s Anti-Harassment Policy

This anti-harassment policy is based on Code for America’s Anti-Harassment policy and the example policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers.

This policy is based on several other policies, including the Ohio LinuxFest anti-harassment policy, written by Esther Filderman and Beth Lynn Eicher, and the Con Anti-Harassment Project. Mary Gardiner, Valerie Aurora, Sarah Smith, and Donna Benjamin generalized the policies and added supporting material. Many members of LinuxChix, Geek Feminism and other groups contributed to this work.

All BetaNYC events, workplaces, staff, presenters, and participants are held to the following anti-harassment policy.

In addition to governing its own events by this policy, BetaNYC will only lend its brand and fund groups which offer a similar anti-harassment policy to their attendees. For information on how to offer an anti-harassment policy to your group, see Code for America’s guide.

BetaNYC is dedicated to providing a harassment free experience for everyone. We welcome everyone regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, faith, national origin, source of income, and language preference. To build a democracy, we need everyone.

Harassment includes but is not limited to:

  • Offensive verbal or written comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion
  • Sexual images in public spaces
  • Deliberate intimidation
  • Stalking
  • Following
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Unwarranted exclusion
  • Patronizing language or action.

We do not tolerate harassment in any form. Sexual language and imagery is not appropriate for any BetaNYC event or network activity, including talks. Anyone in violation of these policies may be expelled from BetaNYC events or network activities; this will be at the discretion of BetaNYC leadership and/or event organizers.

Harassment includes but is not limited to offensive verbal or written comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, faith, national origin, source of income, and language preference; sexual images in public spaces; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; unwelcome sexual attention; unwarranted exclusion; and patronizing language or action.

If a participant engages in harassing behavior, BetaNYC leadership and/or event organizers may take any action they deem appropriate, including warning the offender and expulsion from BetaNYC events and network activities.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the event staff immediately. 

Additionally, you can contact our safespace team at < > or reach out to any of the leaders listed below.

BetaNYC leadership and/or event staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. 

If you cannot reach the event organizer and/or it is an emergency, please call 911 and/or remove yourself from the situation.

Lastly, you can also contact Code for America Communities about harassment The Code for America Communities team acknowledges that they are not always in a position to evaluate a given situation due to the number of events and the fact that our team is not always present.  

Refunds and Ticket Transfers:

To cancel or transfer your ticket, please log in to your Eventbrite account to request a refund or edit your order. We process refunds on a case by case basis. If you have any questions or issues, feel free to reach out to < >

Thank you Code for America Summit for this template.